Privacy Policy

Effective date: June 5, 2026

This Privacy Policy describes how Einbrain Lab ("we", "us", or "our") collects, uses, stores, and shares information when you use our websites, web applications, educational tools, and research prototypes, including project experiences such as MedChat, AIM4ALL, and related Einbrain Lab services.

1. Information We May Collect

Depending on the service you use, we may collect:

• Account information: If you sign in with Google or another provider, we may receive your name, email address, profile image, and provider account identifier.
• User-submitted content: Messages, prompts, documents, uploads, feedback, or other content you provide while using our services.
• Usage and device data: Browser type, device type, approximate location derived from IP address, pages viewed, timestamps, referring pages, and interaction logs.
• Application diagnostics: Error logs, performance data, and security-related event records used to maintain reliability and prevent abuse.
• Research records: In some educational or research settings, conversation logs, anonymized activity patterns, or study responses associated with a session or study identifier.

2. How We Use Information

We use information to:

• Operate, secure, and improve our websites and applications.
• Authenticate users and manage access permissions.
• Provide AI-assisted features, simulations, tutoring, or feedback experiences.
• Respond to support requests and maintain service quality.
• Conduct educational research, product evaluation, and internal analysis.
• Comply with legal obligations and protect users, our systems, and our research programs.

3. AI and Third-Party Processing

Some Einbrain Lab services use third-party infrastructure and AI platforms to function. Depending on the application, submitted content may be processed by providers such as:

• Google / Firebase: for authentication, hosting, databases, analytics, and storage.
• OpenAI: for AI-generated responses, summaries, simulations, or feedback.

These providers process data under their own terms and privacy policies. We configure our systems to limit data sharing to what is necessary for the service.

4. Research and Educational Use

Einbrain Lab develops and studies learning technologies. Information collected through our services may be analyzed for research, educational improvement, or publication purposes. Where feasible, we use de-identified, anonymized, or aggregated data. If a project is part of a formal study, additional study-specific consent or disclosure may also apply.

5. Data Sharing

We do not sell personal information. We may share information only in these circumstances:

• With service providers that support authentication, hosting, storage, analytics, security, or AI functionality.
• With affiliated researchers, instructors, or institutions when necessary for an approved educational or research program.
• When required by law, legal process, or to protect rights, safety, and system integrity.
• As part of a de-identified or aggregated research result that does not reasonably identify an individual user.

6. Data Retention

We retain information only for as long as needed for operational, educational, research, security, and legal purposes. Retention periods vary by application and study context. De-identified research records may be retained longer for scholarly documentation.

7. Your Choices

You may have the ability to:

• Choose whether to sign in to certain services.
• Request access, correction, or deletion of information associated with your use, where applicable.
• Stop using the service at any time.

Some data may still be retained when required for security, legal compliance, or approved research records management.

8. Children's Privacy

Some Einbrain Lab projects are designed for educational settings that may involve minors. When a service is used in a school, university, or supervised program, access and consent may be managed by the participating institution, instructor, or parent/guardian as required. We do not knowingly collect unnecessary personal information from children.

9. Security

We use reasonable administrative, technical, and organizational safeguards to protect data. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

11. Contact

For privacy questions or requests, contact:
einbrainlab@gmail.com
Einbrain Lab